Microsoft Copilot AI promises productivity enhancements and valuable insights but rolling out Microsoft Copilot before your organization is ready risks erasing potential benefits with bad answers and incomplete information.

Copilot lives or dies on the content it leverages to generate the answers and suggestions it will provide your employees. If Copilot serves up bad answers, you risk tainting the tool’s reputation inside your organization and slowing employee adoption.

Ensuring a smooth
Copilot roll-out

To ensure a smooth rollout, Copilot needs high quality content that it can use to provide your employees with the best answers. Copilot relies on search to provide relevant information. Two key things you can do are:

1. Ensure your organization’s data is well-organized and accessible for Copilot’s search functionality, and

2. Enhance Copilot readiness by removing dated content from your organization’s search index.

Microsoft’s Microsoft 365 Archive allows you to move old, inactive, less valuable content to a special archive. Archiving removes the content from the M365 search index, improving content quality for Copilot, and providing better outcomes for employees who use Copilot.

Many organizations face resistance to removing old content. There is a fear that valuable information may be lost. Microsoft 365 Archive alleviates these concerns by enabling you to reactivate archived content as needed. As a bonus, storage costs for archived content (at $600/TB/year) are 75% less than comparable M365 storage (at $2400/TB/year). By archiving older content, your organization’s overall storage cost will decrease.

Enhance your organization’s readiness for Microsoft Copilot

Contact Synozur to discuss how to enhance your organization’s readiness for Microsoft Copilot and other AI productivity tools. We can help you navigate AI readiness and how Copilot can enhance the employee experience at your organization. Learn more about Synozur’s Copilot Readiness Assessment.